Swimtopia Tutorials and Quick Reference Guide
Swimtopia –
Registration Setup
- Registration Setup – ASA Registration Setup Instructions and Info
- Registration Webinar - 2024 ASA/Swimtopia Registration Webinar Recording
- Fees Setup - Ensuring Correct Fees are Charged for non-Competitive Swimmer
Volunteer Setup
- Volunteering webinar: https://vimeo.com/1065839082/d34b54698a
Lineup Completion
2026 - Swimtopia Training Webinar for ASA - Meet Entries
2025 - Swimtopia Training Webinar for ASA - Meet Entries
2024 - Swimtopia Training Webinar for ASA - Meet Entries
- Finding and editing meets in Swimtopia - Schedule - Meets/Events & Templates
- Meet Setup and Collecting Swimmer Status and Entry Preferencces
- Meet Entry Preferences - Configuration Options
- General Instructions for parents for meet entries - Entry Instructions
- Designating swimmers in or out for a meet –
- Participation Assumption
- Sign-up Options
- Setting up Relays - Relay Generation
- Configuring Meet Signup Status
- Completing Meet Entries
Overview - Meet Entries -Webinar Video - Meets and Entries
- Printing a blank entry worksheet - Meet Entries Matrix Report
- Entering Swimmers
- Once Entries Are Done
- Checking Your Entries - Meet Entries Matrix
- Pre Meet Reports - Pre-Meet Reports - Athletes and Entries
- Exchanging Your Entries - SwimTopia Meet Entries – Ready to Merge
- Sharing Meet Files With Your Team - Adding Files to Meets and Events
- Merging the Meet – SwimTopia Meet Entries – Ready to Merge
- Merging the Meet - Combining Events
- Designating Lanes Including Non-Scoring Lanes for 5 Lane Pools
- In a 5 lane pool assign teams to their designated lanes for heat 1. Ex: Home Team Lanes 2 and 4, Visiting Team Lanes 1 and 3. The unassigned lane will automatically be the non-scoring lane. Communicate with the visiting team BEFORE lineups are done which lane will be the non-scoring lane so they don’t put swimmers in that lane when doing their heat 1 lane assignments.
Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia
Once the meet is merged you them will move over to Meet Maestro
Meet Maestro –
2025 Training Webinar for Meet Maestro
2024 Training Webinar for Meet Maestro
2023 Training Webinar for Meet Maestro
Overview - Getting
Started with Meet Maestro - Meet Maestro™ Demo
Printing Meet Reports – Meet Maestro Settings - Pre-Meet Reports
Display Reports on your SwimTopia Site
Mobile Ap Setup - Mobile Ap Help Section
Running the Meet - Running Your Meet
Entry Substitutions and Changes - Meet Maestro - Entry Additions & Edits
Adding Swimmers After Meet Merge - Adding Swimmers After Merge
Entering Results -Meet Maestro - Results Entry
Scoring and Team Scores - Point Scoring and Standings
How to fix conflict between times and place judges - Judge Override of Timed Places
Ribbon Labels - AWARD LABELS
Timing Systems
Running Meet Maestro with CTS Dolphin Wireless Timing System
Running Meet Maestro with Time Drops Timing System
Running Meet Maestro with Wylas Timing System
Post Meet - After Your Meet
Uploading Your Results to Swimtopia - Meet Maestro Settings – Finish & Export
Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia
Overview - Meet Maestro Settings – Post-Meet Reports
Meet Reports
Transferring Results when your meet is done - Meet Maestro Settings – Finish & Export
Virtual Meets
Continuing an Existing Meet Virtually
Weather Delayed Meets
Options to Manage Weather Impacted/Rescheduled Meets
Additional Resources
Editing Your Team Info Page on the ASA Website and Designating Coaches and Reps to grant them access to this info and league e mails.
- Managing Duplicate Athletes in System
- Volunteer Management – Volunteer Management Webinar Recording
- Swimtopia Help Links
- Swimtopia Help Center - https://help.swimtopia.com/hc/en-us
- Swimtopia Help Phone - 877-856-2940 (Option 2) (Option 6 after hours)
