Swimtopia Tutorials and Quick Reference Guide
Swimtopia –
Registration Setup
- Registration Setup – ASA Registration Setup Instructions and Info
- Registration Webinar - 2024 ASA/Swimtopia Registration Webinar Recording
- Fees Setup - Ensuring Correct Fees are Charged for non-Competitive Swimmer
Lineup Completion -
2024 - Swimtopia Training Webinar for ASA - Meet Entries
2023 - Swimtopia Training Webinar for ASA - Meet Entries
- Finding and editing meets in Swimtopia - Schedule - Meets/Events & Templates
- Meet Setup and Collecting Swimmer Status and Entry Preferencces
- Meet Entry Preferences - Configuration Options
- General Instructions for parents for meet entries - Entry Instructions
- Designating swimmers in or out for a meet –
- Participation Assumption
- Sign-up Options
- Setting up Relays - Relay Generation
- Configuring Meet Signup Status
- Completing Meet Entries
Overview - Meet Entries -Webinar Video - Meets and Entries
- Printing a blank entry worksheet - Meet Entries Matrix Report
- Entering Swimmers
- Once Entries Are Done
- Checking Your Entries - Meet Entries Matrix
- Pre Meet Reports - Pre-Meet Reports - Athletes and Entries
- Exchanging Your Entries - SwimTopia Meet Entries – Ready to Merge
- Sharing Meet Files With Your Team - Adding Files to Meets and Events
- Merging the Meet – SwimTopia Meet Entries – Ready to Merge
- Merging the Meet - Combining Events
- Designating Lanes Including Non-Scoring Lanes for 5 Lane Pools
- In a 5 lane pool assign teams to their designated lanes for heat 1. Ex: Home Team Lanes 2 and 4, Visiting Team Lanes 1 and 3. The unassigned lane will automatically be the non-scoring lane. Communicate with the visiting team BEFORE lineups are done which lane will be the non-scoring lane so they don’t put swimmers in that lane when doing their heat 1 lane assignments.
Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia
Once the meet is merged you them will move over to Meet Maestro
Meet Maestro –
2022 Training Webinar for Meet Maestro
2023 Training Webinar for Meet Maestro
Overview - Getting
Started with Meet Maestro - Meet Maestro™ Demo
Printing Meet Reports – Meet Maestro Settings - Pre-Meet Reports
Display Reports on your SwimTopia Site
Mobile Ap Setup - Mobile Ap Help Section
Running the Meet - Running Your Meet
Entry Substitutions and Changes - Meet Maestro - Entry Additions & Edits
Adding Swimmers After Meet Merge - Adding Swimmers After Merge
Entering Results -Meet Maestro - Results Entry
Scoring and Team Scores - Point Scoring and Standings
How to fix conflict between times and place judges - Judge Override of Timed Places
Ribbon Labels - AWARD LABELS
Timing Systems
Running Meet Maestro with CTS Dolphin Wireless Timing System
Running Meet Maestro with Time Drops Timing System
Running Meet Maestro with Wylas Timing System
Post Meet - After Your Meet
Uploading Your Results to Swimtopia - Meet Maestro Settings – Finish & Export
Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia
Overview - Meet Maestro Settings – Post-Meet Reports
Meet Reports
Transferring Results when your meet is done - Meet Maestro Settings – Finish & Export
Virtual Meets
Continuing an Existing Meet Virtually
Additional Resources
Editing Your Team Info Page on the ASA Website and Designating Coaches and Reps to grant them access to this info and league e mails.
- Managing Duplicate Athletes in System
- Volunteer Management – Volunteer Management Webinar Recording
- Swimtopia Help Links
- Swimtopia Help Center - https://help.swimtopia.com/hc/en-us
- Swimtopia Help Phone - 877-856-2940 (Option 2) (Option 6 after hours)
