| Entry Fees
Entry fees for the
meet are $35 per swimmer. This covers all individual and relay events. Fees
can be paid either at team checkin on your day of competition. Teams should
provide ONE check made payable to Atlanta Swim Association. Do not bring
multiple checks from your team members, those will NOT be accepted. If
teams have any unpaid roster fees, they can include those with their entry
fees and any according late entry fees if they are applicable. Entries
submitted after the 6 pm deadline are subject to the late entry fee of $40
per individual event and $60 per relay. Swimmers are allowed 2 individual
events and 2 relays.
CHECK YOUR ENTRIES
CAREFULLY.
Please be sure to communicate with your swimmers about the
events they want to swim in the meet, once entries are submitted and a
psych sheet and entry list has been published, changes of individual
entries will be subject to the late entry fee. We will accept late entries
up to roughly one hour prior to the start of your divisional session.
Late Entries
Late entries are allowed for the league championship meet on a
lane availability basis for individual events only at a cost of $40 per
individual event and $60 per relay, relay only swimmers are subject to a
$40 per swimmer fee. Changing of events at the league championship
will be permitted at the discretion of meet management up to 48 hours prior
to that team’s divisional session at the late entry fee rate.
If you have late
entries, please e mail those details as early as possible (be sure to
include the swimmer's name, team, age, gender and events). Don’t wait
until the day of the meet to take care of this. Make sure you get
everyone entered in the meet you want to enter. Once entries are
submitted, teams are responsible for the entry fees for all entered
swimmers, refunds will not be provided for no shows or scratches after the
entry deadline.
Coach of the Year
and League Scholarship
If you are
interested in nominating your coach for the ASA Coach of the Year award, or
one of your graduating swimmers for the ASA Scholarship those nomination
letters are due on Friday, June 24 at 1 pm.
Meet Workers,
Warmup Times, Team Seating
Once I have everyone's entries in, I will
be sending out the team seating, worker, and warmup assignments for
everyone. I will also publish psych sheets and entry lists for your
divisional sessions so you can double check that your entries are correct. This
should be completed by Friday, June 24 at 4 pm and will also be posted on
the league website https://asa.swimtopia.com/championship . Just as a
reminder, plan on providing 1 worker for each 12-15 kids you enter in the
meet. Most workers will need to be available at least 45 minutes prior
to the start time of your session. Having those folks in place on time
will allow us to start on time.
CREDENTIALS: Due to space constraints on the deck teams
are requested to limit the number of coaches on the pool deck at any
time. Coaches are encouraged to remain upstairs in their team areas
with their athletes during the meet.
ALL non-swimmers
must have and visibly display a credential at all times in the
building. If you do not have a credential, you will not be allowed on
the pool deck. Please inform your parents of this requirement,
especially those parents who think they will just walk on to the deck at
any time. This is a crucial requirement to make sure we don’t bring
too many people onto the deck for each session.
Certain
credentials will have deck access, those are specifically for coaches,
particularly the non-swimming coaches. Teams will be allotted a
limited number of relay only credentials that will grant those persons
access to the deck for the relay events only. Those are specifically
for teams to have extra volunteer help to transport your relays to the
blocks for relay events. Once the individual events start, those credentials
will no longer allow that person to remain on the deck.
Meet volunteers
will also have specific credentials that will allow them access to the pool
deck to complete their jobs. If you plan on having shifts of workers,
that is fine, but please know that you will only be provided credentials to
cover the specific job(s) that are assigned to your team. If you are
assigned 2 timers, you will get 2 deck credentials for that purpose, not 4
credentials if you are splitting that task into two shifts. All other
credentials will be limited to the team seating area upstairs and the
hallway on the pool deck level, but not the actual deck.
The only individuals
allowed on deck will be participants, coaches, meet volunteers, and
credentialed meet officials. Access to the deck will be monitored by
meet workers and security. Please help us police this policy. Persons caught trying to
pass their credential to an unauthorized person will be subject to ejection
from the facility.
Team Check In
Team check in will
be done when you arrive at Georgia Tech and will be done at the FRONT
entrance of the Campus Recreation Center (CRC). Teams will collect their
team packs, including credentials and other meet materials and can
distribute them before making your way toward the pool.. Teams can pay
their entry fees at this location/
Team Arrival – Teams will be allowed into the building on a
scheduled arrival time basis. Teams will not be allowed to enter the
building until 30 minutes prior to their warmup time. A schedule of these
times will be made available by Sunday, June 26. All athletes/teams must
enter the venue via the FRONT entrance to the Campus Recreation Center on
Ferst Drive. No teams will be allowed to enter the venue via the Tech
Parkway entrance.
Teams are requested
to come through the Team Entry location as one team with a
coach to supervise the arrival process. Teams should enter the building as one group. Any
stragglers may be collected by a coach or team representative that can
escort the swimmer into the venue to your team area. There will be a
meeting area outside of the Campus Recreation Center entrance where coaches
and team coordinators can collect their team members before entering the
venue as one group. Anyone
(coach, team rep, or scheduled meet volunteer) coming onto the deck should
have a credential in hand or visibly displayed and must display the
credential at all times. Please do not instruct your swimmers to
arrive and enter the building whenever or wherever they
like. Unaccompanied athletes will NOT be allowed into the
building. Please go to your designated team area and remain there
until your warmup time.
TEAM AREAS
Assigned team
areas will be either in the upstairs seating gallery or in the bleachers on
the pool deck. Each team will be assigned a specific seating section
and row(s) or bleacher and must sit in that section for the
meet. Those assigned team areas will be sent to teams by Sunday, June
26 and will also be posted on the championship landing page. Athletes and
coaches should remain in their team areas at all times unless they are
going to the deck to warmup or compete in a race.
Teams are NOT
ALLOWED to bring large coolers or other items into those seating areas,
smaller coolers or bags that fit underneath one of the seats in the stands
are permitted, but items larger than that are not permitted. Please
keep this in mind when planning on what to bring to the meet. We
advise each athlete bring their own water/sports drink and any food needed.
Teams are welcome
to bring team signs, but we request you use blue painter’s tape or zip ties
only to hang your team signs. Please do not use masking, scotch,
athletic or duct tape to hang your signs. Damage caused by use of
anything, but blue painter’s tape will be the responsibility of the
offending team.
Athlete
Staging and Traffic Flow in the Building- Please click onGT Facility Diagram and
Traffic Flow for Venue . Athletes should remain in their team area until event is
called to report to the staging areas on deck, this will usually be two to
three events prior to the start of their race. There is a limit to the
number of bodies allowed on the deck your cooperation with this will help
us stay in compliance with these guidelines.
For individual events only. All swimmers must go through the
staging areas/bullpen located on deck for their races, please do not go
directly to the blocks. The staging areas are located next to the
respective pools the swimmers will be competing in and are located on the
near side of the pool by the spectator seating. We will have a number
of trained staff and volunteers to collect the swimmers and ensure they
make it to the correct lane for their race.
Swimmers seated upstairs can access the deck and staging
areas/bullpen via the back stairwell located behind the spectator gallery
to get to the downstairs hallway and pool deck. Signs will point
athletes and coaches in the right direction. Please do not use the
stairs inside of the pool by the scoreboard.
Swimmers seated on deck should approach the girl’s staging
area by going underneath the diving tower. Swimmers can approach the
boy’s staging area by going behind the blocks by the diving well and going
through the hallway behind the timing room.
For relay events only. All teams will take their swimmers directly to the
blocks and do NOT go through the staging areas/bullpens. Swimmers
seated upstairs can access the deck and staging areas/bullpen via the back
stairwell located behind the spectator gallery to get to the downstairs
hallway and pool deck. Swimmers seated on deck can approach the blocks
from either side of the pool. Please do not come to the deck and
blocks until your event is called, this will help keep the number of people
on the deck manageable throughout the meet.
As is the case for relay events, please do not come to the
bullpen until your event has been called to report. This will usually
be about 3-4 events prior to your event being swum (event 13 will likely be
called to report when event 10 begins swimming).
Please stay out of this bullpen/staging area, unless you are
requested to come into that area by one of our event staff.
If you have an athlete with special needs or that requires
extra supervision, please have your coach coordinate that with our bullpen
operators Evan Nylander, Emily Santowski or Sarah Oberholzer when you
arrive at the pool. This will make for a much better experience for
all involved.
When swimmers are done with their races they are requested
to return back to their team areas. We will have event staff behind
the finish area directing swimmers to the collection area. There will
be a “collection area” located behind the announcer’s podium for each pool
where teams can station coaches or credentialed parents to get these
swimmers as soon as they are done competing.
Once a swimmer’s race is done they may warm down in the
diving well for a limited amount of time and then must return to their team
area upstairs. Athletes (and coaches) must exit the deck via the doors
by the timing room next to the competition pool and then return upstairs
via the back stairwell. Please do NOT use the interior stairwell by the
scoreboard, we are limiting traffic in that area.
Keep Aisle Ways
Clear - The aisle
ways in the spectator area must be kept clear at all times. If
you are in the spectator gallery you need to go to your seat. You
can't stand in the area behind disabled seating in between the upper and
lower seating areas. We will have security guards in that area
instructing people about this, so follow their instructions.
Locker
Rooms/Bathrooms – The locker room
restrooms located directly off of the pool deck are for SWIMMERS
ONLY. Coaches, age 18 or older, meet workers/volunteers, or anyone age
18 or older must use the restrooms located by the diving well, any of the
upstairs restrooms, or the other locker facility located by the lower lobby
of the CRC. This will specifically apply to teams who want to have
coaches or adults take swimmers through the boys locker room by the boys
bullpen. That staging area must be accessed by the doors by the timing
and scoring room.
Follow
Instructions from Event Staff - Every event and every team has a parent or two who feels
they are more special than everyone else and that rules don't apply to
them. These rules apply to all of us, anyone that wants to impress the
event staff with how important they are and how rules don't apply to them
will be subject to a lovely pair of stainless steel bracelets and a free
ride in a police cruiser. Don't be that person.
Parking
If recent meets
are an indication, parking will likely be available in the W10 parking deck
that is adjacent to the front entrance of the CRC. Parking in that
deck will be via PREPAID PARKING ONLY, to purchase parking please visit https://gatech.parkmobile.io/events Parking costs will be between
$12-15. This is the deck attached to the building. Overflow
parking if that deck is full will likely be in the W02 lot located across
the street from the CRC and is located at 355 Ferst Drive, Atlanta, GA
30318. That deck is a short walk to the building from there. A
map of the area can be found at Georgia Tech
General Parking Map and ASA Parking
Diagram and Map Please plan accordingly.
Prepaid Parking
for Personal Vehicles for Teams and Coaches - If you are using a personal
vehicle (car or SUV) you will have to use the paid parking lots adjacent to
the facility. parking will
likely be available in the W10 parking deck that is adjacent to the front
entrance of the CRC. Parking in that deck will be via PREPAID PARKING
ONLY, to purchase parking please visit https://gatech.parkmobile.io/events This is the deck
attached to the building. Overflow parking if that deck is full will
likely be in the W02 lot located across the street from the CRC and is
located at 355 Ferst Drive, Atlanta, GA 30318. That deck is a short
walk to the building from there. Coach of the Year and
ASA Scholarship
Nominations
If you are interested
in nominating your coach for the ASA Coach of the Year award, or one of
your graduating swimmers for the ASA Scholarship those nomination letters
are due via e mail to [email protected] on Friday, June 24 at 1 pm.
Meet Workers,
Warmup Times, Team Seating
Once I have everyone's entries in, I will
be sending out the team seating, worker, and warmup assignments for
everyone. I will also publish psych sheets and entry lists for your
divisional sessions so you can double check that your entries are
correct. This should be completed by Friday, June 24 at 4 pm and will
also be posted on the league website https://asa.swimtopia.com/championship . Just as a
reminder, plan on providing 1 worker for each 12-15 kids you enter in the
meet. Most workers will need to be available at least 45 minutes prior
to the start time of your session. Having those folks in place on time
will allow us to start on time.
If you have any
questions about the meet, you can always find info in your ASA rule book,
or at the following link: 2022 ASA Championship
Meet Information . If all else fails you can always call or e mail me
as well. I am looking forward to another great ASA Championship weekend
Thanks, |
