2023 ASA Schedule Now Official Plus Rules Clinic and Other Reminders

April 6, 2023

Teams,

I hope this e mail finds you doing well, hopefully many of you had a nice spring break and are getting ready for the summer. We are excited about our upcoming season. I wanted to pass along some info and reminders about upcoming league events and reminders about some things your teams need to do now to be ready for the season.

2023 Schedule Now Complete

The ASA Schedule is now complete and official. This can be viewed at 2023 ASA Official Schedule. PLEASE NOTE: THIS IS A DIFFERENT SCHEDULE THAN WHAT WAS SENT EARLIER THIS WEEK. MANY TEAMS HAVE CHANGES TO WHAT WAS ORIGINALLY PUBLISHED.Meets highlighted in yellow are home meets. At that point we will pass it along to Swimtopia and they will upload it into each team's site to allow you to complete volunteer signups and your weekly meets. Now is the time to reach out to your opposing teams to open the lines of communication to coordinate your meet and work out the details.

Update Your Team Info and Age Up Date

Along those same lines, many of you have not yet updated your team information page. Please do so ASAP. Be sure your e mail and phone number is correct. This is how we stay in touch with each other and if your team's info is missing, you are doing a disservice to everyone.

Instructions on setting up team page:Team Info Page Editing Instructions

Designating Reps, Coaches and Computer People - Designating People to Roles

(This ensures your team reps, coaches and computer people are in the communication loop with ASA). Please be sure your team reps, coaches and computer people are designated with the ASA linked roles to ensure they remain in the communications loop for this year.

Swimtopia recently sent us a summary of team page setups, including the age up date for your team in the system. Many of you have the wrong age up date and this needs to be corrected to accurately calculate your swimmer's ages for the season. The correct age up date is 5/31/23. Details on how to fix this can be found at Editing Your Age Up Date for the Season

2023 ASA Championship Session Assignents

As promised, we have slotted teams into sessions for this year's ASA Championship meet. Those sessions can be found at 2023 ASA Championship Session Assignments - PROOF. This is not official yet, so please don't share it with your families until we make it official early next week. We tried to accommodate as many team's date requests as possible and were for the most part successful to that end. However, there were a couple of sessions this was not possible for, particularly on Friday and Saturday. Otherwise, we tried to balance out the numbers as best we could to allow for enough room for everyone and sessions that won't run longer than 3.5 hours. If for some reason your team absolutely cannot swim your assigned session please let me know ASAP and I will try to move things around to help.

A couple of additional reminders and helpful linkss, including upcoming Swimtopia Training (April 12) and the ASA Rules Meeting (April 19)are below:

Mandatory Rules Clinic

Our rules clinic is coming up soon, details are below. This is a required clinic for all team reps, and coaches may participate this meeting to meet their requirement of attending a rules meeting and exempt themselves from the May coaches meetings. As always, we will record the meeting, but it is helpful if you can take place during the meeting, as there is a lot of good Q&A that takes place.

2023 ASA Rules Clinic – Wednesday, April 19, at 6:30 pm. This meeting will cover a thorough review of league rules and some meet processes.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Please be sure to update your team page and key contacts

League Webpage:asa.swimtopia.com

Teams Page on League Webpage: asa.swimtopia.com/asa-teams

Instructions on setting up team page:Team Info Page Editing Instructions

Designating Reps, Coaches and Computer People - Designating People to Roles

(This ensures your team reps, coaches and computer people are in the communication loop with ASA)

Get the ball rolling on getting your coaches Certified and Background Checked

Background Check Instructions:Background Check Instructions

Upcoming ASA Meetings and Training

2023 May Ribbon Distribution and Meet Procedure Review - Weds. May 10 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Required Coaches Meeting - A mandatory coaches meeting for rules review that at least one member from each team’s staff must attend one of the offered sessions. (Dates: Sunday, May 21 at 3:00 p.m. at Marist Pool or Sunday May 28 at 3:00 p.m. at Marist Pool).

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

More Swimtopia Training Webinars for the Upcoming Season

Last night's webinar was only the beginning of the training we will offer teams and coaches for the upcoming season. Below are some future topics we will cover in greater detail to let teams get the most out of their Swimtopia accounts and hopefully make your seasons easier from an organizational standpoint.

Meet Entries

Wednesday, April 12, 7:00-8:00pm EDT

Webinar link: https://us02web.zoom.us/j/89810055686?pwd=akNwY0FDeTg4U1hmdmVFSGkxU0xIZz09

Meet Maestro

Saturday, May 6, 10:00am-12:00pm EDT

Webinar Link: https://us02web.zoom.us/meeting/register/tZEtcOiqrzguHtxZe8xfdTei1QCA2YBc3mbe

We are really excited about a return to swimming and the fun that your teams offer your families and the community. Please stay tuned, as we will do our best to provide you as much info and guidance as possible. If you have any questions in the meantime, please don't hesitate to call or e mail as we are always happy to help.

Thank you again,

Franke Marsden

Atlanta Swim Association

[email protected]

404-664-3975