2023 ASA Schedule Now Uploaded

April 7, 2023

Teams,

A quick update for everyone, Swimtopia has uploaded schedules to each of your team websites. You should see those meets now in your Schedule tab. They also passed along a couple of helpful tips as well.

• If your meet entry preferences were already established, all of the imported meets will use those preferences as the default. If they haven’t been created already, you can set up meet entry preferences under Manage Team > Settings > Meet Entry Preferences. Then you can go into each meet and apply those preferences: Manage Team > Schedule > meet name > Team Preferences -- then click the white button that says "Actions," and then "Apply Team Preferences" -- see Meet Entry Preferences
• Review each meet and decide if you'd like to edit or add any more details, such as the name, location, description, etc.
• Add a job template to each meet -- see Job Templates
• Edit the meet status when you’re ready to open meet signups and volunteer signups -- see Meet or Event Status
• Under Meet Setup > Linking, never unlink a meet from ASA -- this is necessary to keep home/visiting teams linked together and linked to the ASA site.
• If you had already created meets on your Schedule, as long as they’re set to the same date, the imported meet will be merged with the meet you’ve already created. If the dates don’t match, you’ll have duplicate meets—please remove the meet that was manually created and leave the imported meet intact, as it has all the proper linking to the opposing team.
• Let your parents know they can follow the meet action with the SwimTopia mobile app -- see Tools to Inform Parents about SwimTopia’s Mobile App

Thank you again,

Franke Marsden