2024 ASA Season Swimtopia Registration Setup Steps - Updated Info

February 14, 2024

Teams,

I sent an e mail yesterday regarding your registration configuration. I have received some updated info and steps from Tracy Nelson with Swimtopia today that I wanted to pass along to you all. Please click on Updated Registration Setup Steps for the 2024 Season. These steps should help ensure you include the appropriate league fees and waivers for your swimmers when creating your registration. Please review these instructions carefully before opening your registration for the 2024 season, and feel free to reach out to Swimtopia for customer support if you have any questions via their help center Swimtopia Help Center or at [email protected].

The big thing of note deals with how teams configure the athlete groups on their teams to ensure the proper fees and waivers are included with each of your registration forms. A quick summary of what is covered is as follows:

Teams with both a regular team and a junior team (guppies, mini sharks, etc...) need to first set up separate athlete groups for those programs.

Helpful links on how to do this are included in the Updated Registration Setup Steps for the 2024 Season as well as at the help articles. Athlete Roster Groups and Registration Form - Athlete Groups.

Once those are set up, be sure to include the appropriate Liability Waiver and ASA Fee (Competitive Fees and/or Non-Competitive Fees)

If you use one registration form for competitive and non-competitive programs:

• All three shared waivers are needed

For teams that prefer to have completely separate registration forms for their competitive and non-competitive programs:

• Registration forms for competitive swim team should be configured to include:
• 2024 ASA Liability Waiver (required)
• 2024 ASA Competitor Fees (required)

Registration forms for your non-competitive team should be configured to include:

• 2024 ASA Liability Waiver (required)
• 2024 ASA Non-Competitor Fees

Some teams with a non-competitive program choose to charge their swimmers the standard ASA Competitor fee, as they anticipate those swimmers "graduating" to the big team during the season and want to avoid the need to have those swimmers re-register to cover the balance due for moving into the competitive team. You would configure those registrations with the following:

• 2024 ASA Liability Waiver (required)
• 2024 ASA Competitor Fees (required)

If your team does not offer a "guppies" non-competitive program at all your do not need to include the Non-Competitor Fees, that should be just fine. Some teams don't even offer a non-competitive program.

Special thanks to Tracy from Swimtopia for conducting a great introduction to their platform and providing a wealth of helpful information to get teams rolling on using Swimtopia for the 2024 season. As promised here are links to a recording of last nights Zoom call Swimtopia ASA Registration Webinar Recording Below are links to a number of other helpful resources to help teams new to Swimtopia become familiar with their platform and get your registration set up for the coming season.

One last reminder To get the ball rolling on the upcoming season we need to get a few bits of info from each team, namely your team status for 2024, any meet date/opponent requests, preferred date to swim in the ASA Championship, and your current ribbon inventory. Please visit 2024 ASA Team Status Survey to provide that information for us as soon as you can. If your team will not be swimming with us in 2024, please let us know, so we don't put you on the schedule.

More info on the upcoming season and dates for our league organizational meetings will be coming in the next couple of weeks, so stay tuned. I hope you are all as excited as I am about the upcoming summer season. I can't wait for warmer weather and another great swim season.

Thank you again,

Franke Marsden

[email protected]

404-664-3975