2024 ASA Season Meeting 1 Recap and Recording
2024 ASA Season Meeting 1 Recap and Recording
March 19, 2024
Teams,
Thank you for taking part in our first organizational meeting of the year. A recap of the meeting can be found at ASA Meeting Recording. Also please view the 2024 ASA Rankings. The Power Point presentation can be found at ASA Meeting 1 Presentation . Don't forget to complete your team status survey at the link listed below by March 25. Other helpful links from the meeting are as follows.
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating People to Roles
(This ensures your team reps, coaches and computer people are in the communication loop with ASA)
Team Status:Team Status Survey
Background Check Instructions:Background Check Instructions
Rules Proposal for 2024 and Ballot
We had one rules proposal for 2024. The idea is to have all of the relay events at the start of the meet. The sequence would be 6 and under Free Relays, All Medley Relays, All Remaining Free Relays, all remaining individual events in their existing order. You can view the meeting recording for the discussion, that topic comes up at about the 50 minute 30 second mark to hear some of the general overview of discussion. Also below are some of the comments from the chat during the meeting.
I, like having them start and finish. It splits relays into to our two different shifts.
It would also delay the 6 and under getting finished up since you’d put all those extra relays before their free style and backstroke events.
Kids love watching through to end to cheer on their coaches.
Relays are great at the beginning and end as currently structured.
I think relays at the end makes it exciting. Otherwise so many people will leave early it'll just be sad for those breaststrokers and butterfliers!
I think the poor 1st shift volunteers might quit if we start with all relays!
Relays at the start sounds extra draining for the kids that swim in the free relay, medley relay, and early individual events.
Please use the following link to submit your vote - ASA Rules Change Ballot
Please one vote per team. A majority of teams in the league must approve passage of this proposal for the change to be enacted.
Upcoming ASA Meetings and Training
2024 ASA Rules Clinic – Wednesday, April 10, at 6:30 pm. This meeting will cover a thorough review of league rules and some meet processes.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
2024 May Ribbon Distribution and Meet Procedure Review - Weds. May 8 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
Required Coaches Meeting - A mandatory coaches meeting for rules review that at least one member from each team’s staff must attend one of the offered sessions. (Dates: Sunday, May 19 at 3:00 p.m. at Marist Pool or Sunday May 26 at 3:00 p.m. at Marist Pool).
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
More Swimtopia Training Webinars for the Upcoming Season
We have already had one Webinar covering team page setup and registration. Below are some future topics we will cover in greater detail to let teams get the most out of their Swimtopia accounts and hopefully make your seasons easier from an organizational standpoint.
Registration and Team Page Setup
As promised here are links to a recording of last nights Zoom call Swimtopia ASA Registration Webinar Recording Below are links to a number of other helpful resources to help teams new to Swimtopia become familiar with their platform and get your registration set up for the coming season.
For further info on that webinar, please click on Updated Registration Setup Steps for the 2024 Season. These steps should help ensure you include the appropriate league fees and waivers for your swimmers when creating your registration. Please review these instructions carefully before opening your registration for the 2024 season, and feel free to reach out to Swimtopia for customer support if you have any questions via their help center Swimtopia Help Center or at [email protected]
Volunteer Management - Helpful links, including a recording of the webinar are below
Here's a link to the recording from the webinar: SwimTopia -- Volunteer Management
Here's a link to the volunteering section in our Help Center: Volunteering
And a couple of helpful blog posts -- here are the links:
Volunteer Signups: How Does Your Team Manage Them?
5 Tips and Tools for Better Volunteer Management
Meet Entry/Roster Management and Reporting
Wednesday, April 17, 6:30pm - 7:30pm EDT
Zoom link: https://us02web.zoom.us/j/85081698726pwd=Tjl5NlJmMWg0dnZoY0RTcWgxNFB6dz09
Meet Maestro Training
Saturday, May 4, 10:00am - 12:00pm EDT
Zoom link: https://us02web.zoom.us/j/85994461359pwd=NjV2blVLYktudnJhOEZFREJKRjBKdz09
We will send reminders of these meetings as they approach, but figured we'd get them on your radar now. As always we will record these meetings and make them available to teams via e mail and the league website.
We are really excited about a return to swimming and the fun that your teams offer your families and the community. Please stay tuned, as we will do our best to provide you as much info and guidance as possible. If you have any questions in the meantime, please don't hesitate to call or e mail as we are always happy to help.
Thank you again,
Franke Marsden
Atlanta Swim Association
404-664-3975
