2024 ASA Schedule Now Official Plus Rules Clinic and Other
Reminders

April 8, 2024

Teams,

I hope this e mail finds you doing well, hopefully many of you
had a nice spring break and are getting ready for the summer. We are excited
about our upcoming season. I wanted to pass along some info and reminders about
upcoming league events and reminders about some things your teams need to do
now to be ready for the season.

2024 Schedule Now Complete

The ASA Schedule is now complete and official. This can be
viewed at 2024 ASA Official Schedule. PLEASE NOTE: THIS IS A DIFFERENT SCHEDULE THAN WHAT WAS SENT
EARLIER THIS WEEK. SOME TEAMS HAVE CHANGES TO WHAT WAS ORIGINALLY PUBLISHED.Meets
highlighted in yellow are home meets. At that point we will pass it along to
Swimtopia and they will upload it into each team's site to allow you to
complete volunteer signups and your weekly meets. Now is the time to reach out
to your opposing teams to open the lines of communication to coordinate your
meet and work out the details.

Update Your Team Info and Age Up Date

Along those same lines, many of you have not yet updated your
team information page. Please do so ASAP. Be sure your e mail and phone number
is correct. This is how we stay in touch with each other and if your team's
info is missing, you are doing a disservice to everyone.

Helpful Links and Upcoming Meeting Reminders

League
Webpage:asa.swimtopia.com

Teams Page on League Webpage: asa.swimtopia.com/asa-teams

Instructions on setting up team page:Team Info Page
Editing Instructions

Designating Reps, Coaches and Computer People - Designating People
to Roles

(This ensures your team reps, coaches and computer people are in
the communication loop with ASA)

Background Check Instructions:Background Check
Instructions

Upcoming ASA Meetings and Training

2024
ASA Rules Clinic – Wednesday, April 10, at 6:30 pm. This
meeting will cover a thorough review of league rules and some meet
processes.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

2024 May Ribbon Distribution and Meet Procedure Review -
Weds. May 8 at 7 pm at Marist Teams can pick up their ribbons for the season on
this date. This meeting will be in person and is specifically designed to
walk teams through the process of running a swim meet. We will cover an in
depth review of all of the jobs involved in running a swim meet and the process
flow of how all of these jobs interact amongst each other.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Required Coaches Meeting - A mandatory coaches
meeting for rules review that at least one member from each team’s staff must
attend one of the offered sessions. (Dates: Sunday, May 19 at 3:00 p.m. at
Marist Pool or Sunday May 26 at 3:00 p.m. at Marist Pool).

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

More Swimtopia Training Webinars for the Upcoming Season

We have already had one Webinar covering team page setup and
registration. Below are some future topics we will cover in greater detail to
let teams get the most out of their Swimtopia accounts and hopefully make your
seasons easier from an organizational standpoint.

Registration and Team Page Setup

As promised here are links to a recording of last month's Zoom
call Swimtopia ASA
Registration Webinar Recording Below are links to a
number of other helpful resources to help teams new to Swimtopia become
familiar with their platform and get your registration set up for the coming
season.

For further info on that webinar, please click on Updated
Registration Setup Steps for the 2024 Season.
These steps should help ensure you include the appropriate league fees and
waivers for your swimmers when creating your registration. Please review these
instructions carefully before opening your registration for the 2024 season,
and feel free to reach out to Swimtopia for customer support if you have any
questions via their help center Swimtopia Help
Center or at [email protected]

Volunteer Management - Helpful links, including a
recording of the webinar are below

Here's a link to the recording from the
webinar: SwimTopia --
Volunteer Management

Here's a link to the volunteering section in
our Help Center: Volunteering

And a couple of helpful blog posts -- here
are the links:

Volunteer Signups:
How Does Your Team Manage Them?

5 Tips and Tools
for Better Volunteer Management

Meet Entry/Roster Management and Reporting

Wednesday, April 17, 6:30pm - 7:30pm EDT

Zoom link: https://us02web.zoom.us/j/85081698726pwd=Tjl5NlJmMWg0dnZoY0RTcWgxNFB6dz09

Meet Maestro Training

Saturday, May 4, 10:00am - 12:00pm EDT

Zoom link: https://us02web.zoom.us/j/85994461359pwd=NjV2blVLYktudnJhOEZFREJKRjBKdz09

We will send reminders of these meetings as they approach, but
figured we'd get them on your radar now. As always we will record these
meetings and make them available to teams via e mail and the league website.

2024 ASA Championship Session Assignents

I have also updated the ASA Championship session assignments. We
were able to get most teams into their requested day. Although we just did not
have enough room to allow everyone that wanted to swim on Wednesday, especially
Wednesday morning to make everyone's request happen. Please refer to 2024 ASA
Championship Session Assignments . I have a little
wiggle room on these, but not much. We have tried to balance the numbers as
best we can to allow as many teams to have their team area on the deck, as well
as stay within the limits of what Georgia Tech will permit us to have per
session. If you have a situation that requires a session change please contact
me ASAP and I will do what I can to help.

We are really excited about a return to swimming and the fun
that your teams offer your families and the community. Please stay tuned,
as we will do our best to provide you as much info and guidance as
possible. If you have any questions in the meantime, please don't hesitate
to call or e mail as we are always happy to help.

Thank you again,

Franke Marsden - ASA

[email protected]

404-664-3975