2024 ASA Rules Meeting Recap and Recording Link - ASA Rules Attached
2024 ASA Rules Meeting Recap and Recording Link - ASA Rules Attached
April 10, 2024
Teams,
Thank you for taking part in tonight's rules clinic, I hope you found it informative and helpful. The recording of the meeting can be found at ASA Rules Meeting Recording. A recap of the slide deck for the meeting can be found at ASA Rules Meeting Slide Deck view the 2023 ASA Rules please visit 2023 ASA Rules. Also included below are a number of reminders about the upcoming season and some to do list items for teams. Nothing new, but a good list of important items about this season.
Recap of Recent Information
2024 Schedule Now Complete
The ASA Schedule is now complete and official. This can be viewed at 2024 ASA Official Schedule. PLEASE NOTE: THIS IS A DIFFERENT SCHEDULE THAN WHAT WAS SENT EARLIER THIS WEEK. SOME TEAMS HAVE CHANGES TO WHAT WAS ORIGINALLY PUBLISHED. Meets highlighted in yellow are home meets. At that point we will pass it along to Swimtopia and they will upload it into each team's site to allow you to complete volunteer signups and your weekly meets. Now is the time to reach out to your opposing teams to open the lines of communication to coordinate your meet and work out the details.
Update Your Team Info and Age Up Date
Along those same lines, many of you have not yet updated your team information page. Please do so ASAP. Be sure your e mail and phone number is correct. This is how we stay in touch with each other and if your team's info is missing, you are doing a disservice to everyone.
Helpful Links and Upcoming Meeting Reminders
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating People to Roles
(This ensures your team reps, coaches and computer people are in the communication loop with ASA)
Background Check Instructions:Background Check Instructions
Upcoming ASA Meetings and Training
2024 May Ribbon Distribution and Meet Procedure Review - Weds. May 8 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
Required Coaches Meeting - A mandatory coaches meeting for rules review that at least one member from each team’s staff must attend one of the offered sessions. (Dates: Sunday, May 19 at 3:00 p.m. at Marist Pool or Sunday May 26 at 3:00 p.m. at Marist Pool).
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
More Swimtopia Training Webinars for the Upcoming Season
We have already had one Webinar covering team page setup and registration. Below are some future topics we will cover in greater detail to let teams get the most out of their Swimtopia accounts and hopefully make your seasons easier from an organizational standpoint.
Registration and Team Page Setup
As promised here are links to a recording of last month's Zoom call Swimtopia ASA Registration Webinar Recording Below are links to a number of other helpful resources to help teams new to Swimtopia become familiar with their platform and get your registration set up for the coming season.
For further info on that webinar, please click on Updated Registration Setup Steps for the 2024 Season. These steps should help ensure you include the appropriate league fees and waivers for your swimmers when creating your registration. Please review these instructions carefully before opening your registration for the 2024 season, and feel free to reach out to Swimtopia for customer support if you have any questions via their help center Swimtopia Help Center or at [email protected]
Volunteer Management - Helpful links, including a recording of the webinar are below
Here's a link to the recording from the webinar: SwimTopia -- Volunteer Management
Here's a link to the volunteering section in our Help Center: Volunteering
And a couple of helpful blog posts -- here are the links:
Volunteer Signups: How Does Your Team Manage Them?
5 Tips and Tools for Better Volunteer Management
Meet Entry/Roster Management and Reporting
Wednesday, April 17, 6:30pm - 7:30pm EDT
Zoom link: https://us02web.zoom.us/j/85081698726pwd=Tjl5NlJmMWg0dnZoY0RTcWgxNFB6dz09
Meet Maestro Training
Saturday, May 4, 10:00am - 12:00pm EDT
Zoom link: https://us02web.zoom.us/j/85994461359pwd=NjV2blVLYktudnJhOEZFREJKRjBKdz09
We will send reminders of these meetings as they approach, but figured we'd get them on your radar now. As always we will record these meetings and make them available to teams via e mail and the league website.
2024 ASA Championship Session Assignents
I have also updated the ASA Championship session assignments. We were able to get most teams into their requested day. Although we just did not have enough room to allow everyone that wanted to swim on Wednesday, especially Wednesday morning to make everyone's request happen. Please refer to 2024 ASA Championship Session Assignments . I have a little wiggle room on these, but not much. We have tried to balance the numbers as best we can to allow as many teams to have their team area on the deck, as well as stay within the limits of what Georgia Tech will permit us to have per session. If you have a situation that requires a session change please contact me ASAP and I will do what I can to help.
We are really excited about a return to swimming and the fun that your teams offer your families and the community. Please stay tuned, as we will do our best to provide you as much info and guidance as possible. If you have any questions in the meantime, please don't hesitate to call or e mail as we are always happy to help.
Thank you again,
Franke Marsden - ASA
404-664-3975
