2025 ASA Meeting 1 Date and Other Updates

March 10, 2025

Teams,

A couple of quick reminder about our upcoming league meetings and webinars this week. Our second Swimtopia webinar covering Volunteers will be Wednesday at 6:30 pm and our first league meeting of the 2025 season will be Thursday at 6:30 pm.  Details and Zoom links are below.

Its beginning to warm up and we are approaching another exciting swim season. We have a couple of upcoming meetings and training webinars this month, as well as a number of helpful reminders about the season. Our first organizational meeting will be Thursday, March 13 at 6:30 pm. Our first organizational meeting of the year will cover logistics for the upcoming season and any potential rule changes for the coming year. The Zoom Link is https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

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+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Also, just around the corner will be a Swimtopia Webinar covering Volunteer Management

Wednesday, March 12, 6:30pm - 7:30pm EDT

Zoom link: https://us02web.zoom.us/j/89606124368?pwd=zmHWIvSbcAvieuundW72Qz3mlABcG5.1

We will send reminders of these meetings as they approach, but figured we'd get them on your radar now. As always we will record these meetings and make them available to teams via e mail and the league website. Below are all other meetings and webinars for the season.

Team Status Form

To get the ball rolling on the upcoming season we need to get a few bits of info from each team, namely your team status for 2025, any meet date/opponent requests, preferred date to swim in the ASA Championship, and your current ribbon inventory. Please visit 2025 ASA Team Status Survey to provide that information for us as soon as you can. If your team will not be swimming with us in 2025, please let us know, so we don't put you on the schedule. If you have not done so already please get the ball rolling with your HOA and neighborhoods so you can come up with the best way to make your 2025 season a reality.

Update Team Contact Info

Please make sure to update your team contact info for the 2025 season. This is how the league and other teams communicate with one another, and accurate information is crucial. Adding your contact info, your e mail address automatically puts you in the communication loop for all league correspondences. It is crucial that all team reps and coaches are listed, as they all benefit from the periodic e mails that are sent leading up to and during the season.

The first step in this process involves designating your key people, team reps, coaches and computer people to one of the linked ASA roles (team rep, coach, or computer person. Steps on how to do this can be found at Designating Key People to ASA Linked Roles

Instructions on how to update your team page can be found in the following attachment ASA Team Page Setup and Editing Instructions . The new link to all of our teams can be found at ASA Team Page Link . Please update your team's information, as this will be our destination for teams to get in touch with one another throughout the season, as well as allow your officials to find your facilities each week.

Swimmer Registration

For a full to-do list, pleaseview our complete checklist. Instructions for setting up regstrationASA Swimtopia Registration Setup Instructions for 2025 . Please be sure to include the appropriate 2025 ASA waiver(s) in your registration before you open your registration.

Remaining ASA Meeting Dates and Links

2025 ASA Rules Clinic – Thursday, April 17, at 6:30 pm. This meeting will cover a thorough review of league rules and some meet processes.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

2025 May Ribbon Distribution and Meet Procedure Review - Weds. May 7 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Required Coaches Meeting - A mandatory coaches meeting for rules review that at least one member from each team’s staff must attend one of the offered sessions. (Dates: Sunday, May 18 at 3:00 p.m. at Marist Pool or Sunday May 25 at 3:00 p.m. at Marist Pool).

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

More Swimtopia Training Webinars for the Upcoming Season

We have already had one Webinar covering team page setup and registration. Below are some future topics we will cover in greater detail to let teams get the most out of their Swimtopia accounts and hopefully make your seasons easier from an organizational standpoint.

Registration and Team Page Setup

Thank you for taking part in our Swimtopia webinar recently. Special thanks to Tracy Nelson from Swimtopia for conducting a great introduction to their platform and providing a wealth of helpful information to get teams rolling on using Swimtopia for the 2025 season. As promised here are links to a recording of last nights Zoom call Swimtopia ASA Registration Webinar Recording Below are links to a number of other helpful resources to help teams new to Swimtopia become familiar with their platform and get your registration set up for the coming season.

Tracy has come up with a great set of instructions for teams to help get your registration set up for the 2025 season. Please click on Registration Setup Steps for the 2025 Season. These steps should help ensure you include the appropriate league fees and waivers for your swimmers when creating your registration. Please review these instructions carefully before opening your registration for the 2025 season, and feel free to reach out to Swimtopia for customer support if you have any questions via their help center Swimtopia Help Center or at [email protected]

Volunteer Management

Wednesday, March 12, 6:30pm - 7:30pm EDT

Zoom link: https://us02web.zoom.us/j/89606124368?pwd=zmHWIvSbcAvieuundW72Qz3mlABcG5.1

Meet Entry/Roster Management and Reporting

Wednesday, April 16, 6:30pm - 7:30pm EDT

Zoom link: https://us02web.zoom.us/j/89524454660?pwd=J7EPtWQzH67j2yfKau314Y7Qt5ozsE.1

Meet Maestro Training

Saturday, May 3, 10:00am - 12:00pm EDT

Zoom link: https://us02web.zoom.us/j/85413509721?pwd=KqBqE00SbKsPSf8n5wYh4j8inO4VCc.1

We will send reminders of these meetings as they approach, but figured we'd get them on your radar now. As always we will record these meetings and make them available to teams via e mail and the league website.

In the meantime, existing support videos are already in place and will give you a great tour of many of the features of Swimtopia and Meet Maestro. These can be found at Webinar Video Guide - Topic-Focused Training. They cover important topics like customizing your team page, setting up your volunteer roles for the coming season, Swimtopia's communication tools to text and e mail your team members, setting up team registration for the upcoming season, completing your weekly lineups, and a host of other helpful topics. Additional Swimtopia training resources can be found at ASA Swimtopia Training Links and Tutorials

I hope you are all as excited as I am about the upcoming summer season. I can't wait for warmer weather and another great swim season.

Thank you again,