CHECK YOUR ENTRIES CAREFULLY.
Please be sure to communicate with
your swimmers about the events they want to swim in the meet, once entries
are submitted and a psych sheet and entry list has been published, changes
of individual entries will be subject to the late entry fee. We will accept
late entries up to roughly one hour prior to the start of your divisional
session.
Late Entries
Late entries are allowed for the
league championship meet on a lane availability basis for individual events
only at a cost of $50 per individual event and $70 per relay, relay only
swimmers are subject to a $50 per swimmer fee. Changing of events at
the league championship will be permitted at the discretion of meet
management up to 48 hours prior to that team’s divisional session at the
late entry fee rate.
If you have late entries, please e mail those details as early
as possible (be sure to include the swimmer's name, team, age, gender and
events). Don’t wait until the day of the meet to take care of
this. Make sure you get everyone entered in the meet you want to
enter. Once entries are submitted, teams are responsible for the entry
fees for all entered swimmers, refunds will not be provided for no shows or
scratches after the entry deadline.
COACH OF THE YEAR AND ASA SCHOLARSHIP: If
you are interested in nominating your coach for the ASA Coach of the Year
award, or one of your graduating swimmers for the ASA Scholarship those
nomination letters are due on Friday, June 20 at 1 pm. Teams may only
submit one letter per nominee, please do NOT send multiple letters for
nominees.
MEET WORKERS, WARMUP ASSIGNMENTS, ARRIVAL TIMES TEAM AREAS:
Once I have everyone's entries in, I will be sending out the
team seating, worker, and warmup assignments for everyone. I will also
publish psych sheets and entry lists for your divisional sessions so you
can double check that your entries are correct. This should be
completed by Sunday, June 22 at 4 pm and will also be posted on the league
website https://asa.swimtopia.com/championship . Just
as a reminder, plan on providing 1 worker for each 12-15 kids you enter in
the meet. Most workers will need to be available at least 45 minutes
prior to the start time of your session. Having those folks in place on
time will allow us to start on time.
CREDENTIALS: Due to space constraints
on the deck teams are requested to limit the number of coaches on the pool
deck at any time.
ALL non-swimmers must have and visibly display a credential
at all times in the building. If you do not have a credential, you
will not be allowed on the pool deck. Please inform your parents of
this requirement, especially those parents who think they will just walk on
to the deck at any time. This is a crucial requirement to make sure we
don’t bring too many people onto the deck for each session.
Certain credentials will have deck access, those are
specifically for coaches, particularly the non-swimming coaches. Teams
will be allotted a limited number of relay only credentials that will grant
those persons access to the deck for the relay events only. Those are
specifically for teams to have extra volunteer help to transport your
relays to the blocks for relay events. Once the individual events
start, those credentials will no longer allow that person to remain on the
deck.
Meet volunteers will also have specific credentials that
will allow them access to the pool deck to complete their jobs. If you
plan on having shifts of workers, that is fine, but please know that you
will only be provided credentials to cover the specific job(s) that are
assigned to your team. If you are assigned 2 timers, you will get 2
deck credentials for that purpose, not 4 credentials if you are splitting
that task into two shifts. All other credentials will be limited to
the team seating area upstairs and the hallway on the pool deck level, but
not the actual deck.
The only individuals allowed on deck will be participants,
coaches, meet volunteers, and credentialed meet officials. Access to
the deck will be monitored by meet workers and security. Please
help us police this policy. Persons caught trying to pass their credential
to an unauthorized person will be subject to ejection from the facility.
TEAM CHECK IN AND ARRIVAL: Team
check in will be done when you arrive at Georgia Tech and will be done at
the FRONT entrance of the Campus Recreation Center (CRC). Teams will
collect their team packs, including credentials and other meet materials
and can distribute them before making your way toward the pool.. Teams can
pay their entry fees at this location.
Team Arrival – Teams will be allowed into
the building on a scheduled arrival time basis. Teams will not be
allowed to enter the building until 30 minutes prior to their warmup time.
A schedule of these times will be made available by Sunday, June 22. All
athletes/teams must enter the venue via the FRONT entrance to the Campus
Recreation Center on Ferst Drive. No teams will be allowed to enter
the venue via the Tech Parkway entrance.
Teams are requested to come through the Team Entry location
as one team with a coach to supervise the arrival
process. Teams should enter the building as one group. Any
stragglers may be collected by a coach or team representative that can
escort the swimmer into the venue to your team area. There will be a
meeting area outside of the Campus Recreation Center entrance where coaches
and team coordinators can collect their team members before entering the
venue as one group. Anyone (coach, team rep, or scheduled meet volunteer)
coming onto the deck should have a credential in hand or visibly displayed
and must display the credential at all times. Please do not
instruct your swimmers to arrive and enter the building whenever or
wherever they like. Unaccompanied athletes will NOT be allowed into
the building. Please go to your designated team area and remain there
until your warmup time.
TEAM AREAS - Team seating will be on
the deck for some teams and in the upstairs seating gallery for
others. Each team will be assigned a specific seating section and
row(s) and must sit in that section for the meet. Athletes and coaches
should remain in their team areas at all times unless going to warmup or to
compete in a race via the staging areas on deck. Team seating areas
will be sent to teams and published on the ASA website no later than
Sunday, June 23.
Teams are NOT ALLOWED to bring large coolers or other items
into those seating areas, smaller coolers or bags that fit underneath one
of the seats in the stands are permitted, but items larger than that are
not permitted. Please keep this in mind when planning on what to bring
to the meet. We advise each athlete bring their own water/sports drink
and any food needed.
Teams are welcome to bring team signs, but we request you
use blue painter’s tape or zip ties only to hang your team
signs. Please do not use masking, scotch, athletic or duct tape to
hang your signs. Damage caused by use of anything, but blue painter’s
tape will be the responsibility of the offending team.
Athlete
Staging and Traffic Flow in the Building-
Please click onGT Facility Diagram and
Traffic Flow for Venue.
Athletes should remain in their team area until event is called to report
to the staging areas on deck, this will usually be two to three events
prior to the start of their race. There is a limit to the number of
bodies allowed on the deck your cooperation with this will help us stay in
compliance with these guidelines.
For individual events
only. All swimmers
must go through the staging areas/bullpen located on deck for their races,
please do not go directly to the blocks. The staging areas are located
next to the respective pools the swimmers will be competing in and are
located on the near side of the pool by the spectator seating. We will
have a number of trained staff and volunteers to collect the swimmers and
ensure they make it to the correct lane for their race.
Swimmers seated upstairs can access the deck and staging
areas/bullpen via the back stairwell located behind the spectator gallery
to get to the downstairs hallway and pool deck. Signs will point
athletes and coaches in the right direction. Please do not use the
stairs inside of the pool by the scoreboard.
Swimmers seated on deck should approach the girl’s staging
area by going underneath the diving tower. Swimmers can approach the
boy’s staging area by going behind the blocks by the diving well and going
through the hallway behind the timing room.
For relay events only. All teams will take their swimmers
directly to the blocks and do NOT go through the staging
areas/bullpens. Swimmers seated upstairs can access the deck and
staging areas/bullpen via the back stairwell located behind the spectator
gallery to get to the downstairs hallway and pool deck. Swimmers
seated on deck can approach the blocks from either side of the
pool. Please do not come to the deck and blocks until your event is
called, this will help keep the number of people on the deck manageable
throughout the meet.
As is the case for relay events, please do not come to the
bullpen until your event has been called to report. This will usually
be about 5-6 events prior to your event being swum (event 13 will likely be
called to report when event 10 begins swimming).
Please stay out of this bullpen/staging area, unless you are
requested to come into that area by one of our event staff.
If you have an athlete with special needs or that requires
extra supervision, please have your coach coordinate that with our bullpen
operators Evan Nylander, Emily Santowski or Sarah Oberholzer when you
arrive at the pool. This will make for a much better experience for
all involved.
When swimmers are done with their races they are requested
to return back to their team areas. We will have event staff behind
the finish area directing swimmers to the collection area. There will
be a “collection area” located behind the announcer’s podium for each pool
where teams can station coaches or credentialed parents to get these
swimmers as soon as they are done competing.
Once a swimmer’s race is done they may warm down in the
diving well for a limited amount of time and then must return to their team
area upstairs. Athletes (and coaches) must exit the deck via the doors
by the timing room next to the competition pool and then return upstairs
via the back stairwell. Please do NOT use the interior stairwell by
the scoreboard, we are limiting traffic in that area.
Keep Aisle Ways Clear - The aisle
ways in the spectator area must be kept clear at all times. If
you are in the spectator gallery you need to go to your seat. You
can't stand in the area behind disabled seating in between the upper and
lower seating areas. We will have security guards in that area
instructing people about this, so follow their instructions.
Locker Rooms/Bathrooms – The locker
room restrooms located directly off of the pool deck are for SWIMMERS
ONLY. Coaches, age 18 or older, meet workers/volunteers, or anyone age
18 or older must use the restrooms located by the diving well, any of the
upstairs restrooms, or the other locker facility located by the lower lobby
of the CRC. This will specifically apply to teams who want to have
coaches or adults take swimmers through the boys locker room by the boys
bullpen. That staging area must be accessed by the doors by the timing
and scoring room.
Follow Instructions from Event Staff
- Every event and every team has a parent or two who feels they are more
special than everyone else and that rules don't apply to them. These
rules apply to all of us, anyone that wants to impress the event staff with
how important they are and how rules don't apply to them will be subject to
a lovely pair of stainless steel bracelets and a free ride in a police
cruiser. Don't be that person.
PARKING -
Coaches and team vehicles will NOT receive free parking
passes. Prepaid parking will be available in the W10 parking
deck that is adjacent to the CRC. To park in this deck, you must
prebuy a parking pass, you cannot pay at the gate. To prepurchase
parking please visit https://gatech.parkmobile.io/events
. Parking costs will be between $12-15. Overflow parking for W10
and any day of parking for those who did not prepay is located at the W02
lot at 355 Ferst Drive (this is the student center lot). These are
relatively short walks from the pool. A map of the area can be found
at Georgia Tech
General Parking Map and ASA Parking
Diagram and Map Please plan
accordingly.
If you have any questions about the meet, you can always
find info in your ASA rule book, or at the meet info link: ASA Championship Page .
If all else fails you can always call or e mail me as well. I am looking
forward to another great ASA Championship weekend
Thanks, | 
