June 20, 2025

Teams,

I've downloaded everyone's updated entries and our numbers still look good, thank you for being punctual and pretty good about following my instructions. I am sending you what I currently have for your entries in the system via a psych sheet and entry list, all of these can be viewed at ASA Championship Landing Page. Please check this carefully and get back to me ASAP if you have any glaring mistakes. If you declared any swimmers for state qualifying, please look to see that their marker (AL8, JC6, SP5) are visible, as well as exhibition markers for any state qualifying people swimming that third event.

Now that entries are in, the meet will be moved into Hy Tek to interface with the scoreboard and timing equipment at Georgia Tech. While the meet may appear in Meet Maestro DO NOT USE MEET MAESTRO OR SWIMTOPIA FOR HEAT SHEETS, ENTRY LISTS OR OTHER MEET REPORTS IT WILL BE WRONG. Because of this the meet will not be listed in your Swimtopia Mobile Ap, it will however be posted in Hy Tek's Meet Mobile, which most people still have access to. We will e mail entry lists and heat sheets to teams several days before their session. YOU MUST USE THE VERSIONS OF THE MEET REPORTS (HEAT SHEETS AND ENTRY LISTS) FOR YOUR TEAM IF YOU DO NOT IT WILL BE CHAOS FOR YOUR TEAM

Later Start for Thursday, June 26 Afternoon Session (Session 4) - 5 pm start

Based on entries and time lines for the morning session on Thursday we are moving the start time for that session only back by 1 hour. The session will now begin at 5:00 pm, we will adjust warmup and building entry times as well. We don't want to be there any later than you do, but we cant have 2 groups of teams in the building at the same time. Thanks for your understanding.

Entry Review/Corrections

This is not open season to make wholesale changes to your lineup. However, if you are going to be strung up by your toes because you put a swimmer in a wrong event, we can help you for a price. Any changes we make to your entries at this point will be subject to the late entry fee rate of $50 per individual event and are subject to the discretion of meet management. This change fee is above the original $50 you paid to enter your swimmer in the wrong event. There is a reason I told you to check this stuff carefully. Please keep in mind though that while your individual event entries are locked, you can change your relay personnel or order at any time up until they hit the water, there will be relay change forms in your team pack and available at the pool.

Late Entries

Please remember that we DO take late entries for the meet. If you have them, get them to me via e mail as early as possible, try not to wait until the day of the meet. Please include important details, swimmer name, age, gender, events, times and most importantly your team name and the session you are swimming. If you get the entries to me early enough I can still have them in the heat sheet, the 5 families that just turned up out of nowhere and are going to die if they don't get to swim next week can be helped. While I will take late entries up until an hour before your session swims, I can get them seeded in the heat sheet if you get them to me early enough. When you send them, please be sure to include name, team, age, gender, events and times. The fee for late entries is $50 per individual event and $70 per relay and should be added to your existing entry fees.

As far as scratches for your sessions go, I don't take them now, nor do we refund the entry fees of those swimmers. We will however watch the nice still water in that lane for the missing swimmer in honor of their absence.

Workers Info, Warmup Times, Team Seating Areas

I plan to have the worker and warmup info by Sunday at the latest, but maybe tomorrow. Thanks for your patience and your hard work. Can't wait for an awesome week of swimming.

ALL Entry Lists and Psych Sheets can also be found at https://asa.swimtopia.com/championship

Heat Sheets

Heat sheets and entry lists will be emailed to teams and posted on the ASA website, as well as published to Meet Mobile 48 hours before your session. Printed copies will NOT be provided for teams, nor will the be available at the meet for sale. PLEASE PRINT AND BRING YOUR OWN FROM THE PDF VERSION WE PUBLISH ON THE ASA WEBSITE. DO NOT HOWEVER PRINT YOUR HEAT SHEETS FROM MEET MAESTRO, THEY ARE WRONG. PLEASE BE SURE TO PRINT ONLY THE PDF VERSION I WILL E MAIL YOUR TEAM AND THE ONE POSTED ON THE ASA WEBSITE

We look forward to a great week of swimming. Stay tuned, next up will be warmup and arrival times, assigned workers, a credential summary, seating assignments, and other meet details. It is likely I will have that info sent out by tomorrow.

Thanks,

Franke Marsden - ASA

404-664-3975

[email protected]