| 2026 ASA Schedule Now Uploaded to Swimtopia
April 14, 2026
Teams,
Just a quick heads up. Your schedules are now uploaded
to Swimtopia and should be visible on your team pages. Below are some
helpful tips from Swimtopia on how to manage that schedule info on your
team pages.
Add/Edit Meet Details: Review
each meet and edit/add more details if desired: name, location,
description, etc.
Add a Job Template: More
details found here ➞Job Templates
Edit the Meet Status: Learn
how to open meet & volunteer signups ➞Meet or Event Status
League Linking: Under Meet
Setup > Linking, never unlink a meet from ASA -- this is necessary
to keep home and visiting teams linked to each other and and back to
the league site.
Existing Meets: If you had
already created meets on your Schedule, the imported meet will have
merged with the existing meet as long as the meet dates match.
If the dates don’t match, you’ll have duplicate meets. Remove the meet
that was manually created and leave the imported meet intact, as it has
all the proper linking to the opposing team and the league.
Mobile
App: Let your parents know they can follow the meet action with
the SwimTopia mobile app ➞Tools to Inform
Parents about SwimTopia’s Mobile App
Also below is a recap of my earlier e mail announcing
the 2024 Schedule in case you missed it.
2026 Schedule Now Complete
The ASA Schedule is now complete and official. This can
be viewed at 2026
ASA Official Schedule.PLEASE NOTE: THIS IS A DIFFERENT
SCHEDULE THAN WHAT WAS SENT EARLIER THIS WEEK. SOME TEAMS HAVE CHANGES
TO WHAT WAS ORIGINALLY PUBLISHED. Changes to what was published last
week are highlighted in BLUEMeets highlighted in yellow are home meets. At that
point we will pass it along to Swimtopia and they will upload it into
each team's site to allow you to complete volunteer signups and your
weekly meets. This should be completed by the middle of this week.
Now is the time to reach out to your opposing teams to
open the lines of communication to coordinate your meet and work out
the details. If you change the date or location of your meet, please
e mail me ASAP with the details so I can update it on my end and make
sure your officials are in the loop.
Championship Session Assignments
The ASA Championship session assignments are now
official. We were able to get most teams into their requested day.
Although we just did not have enough room to allow everyone that wanted
to swim on Wednesday, especially Wednesday morning to make everyone's
request happen. Please refer to 2026
ASA Championship Session Assignments
. I have a little wiggle room on these, but not much. We have tried to
balance the numbers as best we can to allow as many teams to have their
team area on the deck, as well as stay within the limits of what
Georgia Tech will permit us to have per session. If you have a
situation that requires a session change please contact me ASAP and I
will do what I can to help.
Helpful Links and Upcoming Meeting Reminders
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info
Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating
People to Roles
(This ensures your team reps, coaches and computer
people are in the communication loop with ASA)
Background Check Instructions:Background
Check Instructions
Rules Proposals
If you recall there were 3 rules proposals that teams
voted on recently. We had two rules proposals for 2026. All 3 proposals
passed with a 90+ percent approval.
Rule Proposal 1 - No
tech suits can be worn at any dual meets for any swimmers, including
stitched suits. Tech suits and other racing suits will be
permitted at asa championships.
Rule Proposal 2 - Update the
rainout rule (Rule 22 on page 16 of the ASA rule book to manage
situations where 2 teams cannot align on a solution for a meet that
cannot be called based on the score of the meet or number of events
completed. The rule would now
read if no agreement can be reached for how to determine the outcome of
a meet for a meet that is unable to be called based on the number or
events completed or score of the meet, the meet shall be concluded
virtually. If teams are unable to arrange a virtual session the
results of their next meet will be used for the uncompleted
events. If this occurs in the final meet of the season, results
from each team’s most recent meet will be used.
Rule Proposal 3 - Establish a
minimum age, age 4, for swimmers to participate in ASA dual meets or
the ASA championship.Helpful Links and
Upcoming Meeting Reminders
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info
Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating
People to Roles
(This ensures your team reps, coaches and computer
people are in the communication loop with ASA)
Background Check Instructions:Background
Check Instructions
Upcoming ASA Meetings and Training
Remaining ASA Meeting Dates and Links
2026 ASA Rules Clinic – Wednesday, April 15, at 6:30
pm. This meeting will cover a thorough review of league
rules and some meet processes.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
2026 May Ribbon Distribution and Meet Procedure Review -
Weds. May 6 at 7 pm at Marist Teams can pick up their ribbons for the
season on this date. This meeting will be in person and is
specifically designed to walk teams through the process of running a
swim meet. We will cover an in depth review of all of the jobs
involved in running a swim meet and the process flow of how all of
these jobs interact amongst each other.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
Required Coaches Meeting -
A mandatory coaches meeting for rules review that at least one member
from each team’s staff must attend either this session or the April
rules clinic.
Sun. May 17 at 3 pm at Marist (this meeting will be in
person with a virtual option)
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
More Swimtopia Training Webinars for the Upcoming Season
We have already had one Webinar covering team page setup
and registration. Below are some future topics we will cover in greater
detail to let teams get the most out of their Swimtopia accounts and
hopefully make your seasons easier from an organizational standpoint.
Registration and Team Page Setup
Thank you for taking part in our Swimtopia webinar last
week. Special thanks to Tracy Nelson from Swimtopia for conducting a
great introduction to their platform and providing a wealth of helpful
information to get teams rolling on using Swimtopia for the 2026
season. As promised here are links to a recording of last nights Zoom
call Swimtopia ASA Registration Webinar Recording
Below are links to a number of other helpful resources to help teams
new to Swimtopia become familiar with their platform and get your
registration set up for the coming season.
Tracy has come up with a great set of instructions for
teams to help get your registration set up for the 2026 season. Please
click on Registration Setup Steps for the 2026 Season.
These steps should help ensure you include the appropriate league fees
and waivers for your swimmers when creating your registration. Please
review these instructions carefully before opening your registration
for the 2026 season, and feel free to reach out to Swimtopia for
customer support if you have any questions via their help center Swimtopia
Help Center or at [email protected]
Volunteer Management - Helpful
links, including a recording of the webinar are below
Here's a link to the recording from
the webinar: Swimtopia
Volunteer Webinar Recording
Here's a link to the volunteering
section in our Help Center: Volunteering
And a couple of helpful blog posts --
here are the links:
Volunteer
Signups: How Does Your Team Manage Them?
5 Tips and
Tools for Better Volunteer Management
Meet Entry/Roster Management and Reporting
Thursday, April 16, 6:30pm - 7:30pm EDT
https://us02web.zoom.us/j/85480864618?pwd=PDx0E5aniy2ky53Ybd9ptI7HTLKieB.1
Meet Maestro Training
Saturday, May 9, 10:00am - 12:00pm EDT
https://us02web.zoom.us/j/82652317279?pwd=nj09wC6joOooVvLOHlW5ZwvHPxyYva.1
We will send reminders of these meetings as they
approach, but figured we'd get them on your radar now. As always we
will record these meetings and make them available to teams via e mail
and the league website.
In the meantime, existing support videos are already in
place and will give you a great tour of many of the features of
Swimtopia and Meet Maestro. These can be found at Webinar
Video Guide - Topic-Focused Training.
They cover important topics like customizing your team page, setting up
your volunteer roles for the coming season, Swimtopia's communication
tools to text and e mail your team members, setting up team
registration for the upcoming season, completing your weekly lineups,
and a host of other helpful topics. Additional Swimtopia training
resources can be found at ASA
Swimtopia Training Links and Tutorials
We are really excited about a return to swimming and the
fun that your teams offer your families and the community. Please
stay tuned, as we will do our best to provide you as much info and
guidance as possible. If you have any questions in the meantime,
please don't hesitate to call or e mail as we are always happy to help.
Thank you again,
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