| 2026 ASA Swimtopia Entries Webinar Recap and Recording
Link
April 19, 2026
Teams,
Thank you for taking part last
night's Swimtopia webinar on completing your entries, I hope you found it
informative and helpful. The recording of the meeting can be found at ASA
Swimtopia Entries Webinar Recording.
Also below are a recap of recent info and meetings, as
well as some helpful links.
2026 ASA Rules Meeting Recap and Recording Link - ASA
Rules Attached
Thank you for taking part in
tonight's rules clinic, I hope you found it informative and helpful. The
recording of the meeting can be found at ASA Rules
Meeting Recording. A
recap of the slide deck for the meeting can be found at ASA Rules
Meeting Slide Deck view the 2026 ASA
Rules please visit 2026 ASA
Rules. Also included
below are a number of reminders about the upcoming season and some to do
list items for teams. Nothing new, but a good list of important items
about this season.
2026 Schedule Now Complete
The ASA Schedule is now complete and official. This can be
viewed at 2026 ASA
Official Schedule.PLEASE NOTE: THIS IS A DIFFERENT
SCHEDULE THAN WHAT WAS SENT EARLIER THIS WEEK. SOME TEAMS HAVE CHANGES TO
WHAT WAS ORIGINALLY PUBLISHED. Changes to what was published last week
are highlighted in BLUEMeets highlighted in yellow are home meets. At that point
we will pass it along to Swimtopia and they will upload it into each
team's site to allow you to complete volunteer signups and your weekly
meets. This should be completed by the middle of this week.
Now is the time to reach out to your opposing teams to
open the lines of communication to coordinate your meet and work out the
details. If you change the date or location of your meet, please e
mail me ASAP with the details so I can update it on my end and make sure
your officials are in the loop.
Championship Session Assignments
The ASA Championship session assignments are now official.
We were able to get most teams into their requested day. Although we just
did not have enough room to allow everyone that wanted to swim on
Wednesday, especially Wednesday morning to make everyone's request
happen. Please refer to 2026 ASA
Championship Session Assignments
. I have a little wiggle room on these, but not much. We have tried to
balance the numbers as best we can to allow as many teams to have their
team area on the deck, as well as stay within the limits of what Georgia
Tech will permit us to have per session. If you have a situation that
requires a session change please contact me ASAP and I will do what I can
to help.
Helpful Links and Upcoming Meeting Reminders
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info
Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating
People to Roles
(This ensures your team reps, coaches and computer people
are in the communication loop with ASA)
Background Check Instructions:Background
Check Instructions
Rules Proposals
If you recall there were 3 rules proposals that teams
voted on recently. We had two rules proposals for 2026. All 3 proposals
passed with a 90+ percent approval.
Rule Proposal 1 - No
tech suits can be worn at any dual meets for any swimmers, including
stitched suits. Tech suits and other racing suits will be
permitted at asa championships.
Rule Proposal 2 - Update the
rainout rule (Rule 22 on page 16 of the ASA rule book to manage
situations where 2 teams cannot align on a solution for a meet that
cannot be called based on the score of the meet or number of events
completed. The rule would now read
if no agreement can be reached for how to determine the outcome of a meet
for a meet that is unable to be called based on the number or events
completed or score of the meet, the meet shall be concluded
virtually. If teams are unable to arrange a virtual session the
results of their next meet will be used for the uncompleted
events. If this occurs in the final meet of the season, results from
each team’s most recent meet will be used.
Rule Proposal 3 - Establish a minimum
age, age 4, for swimmers to participate in ASA dual meets or the ASA
championship.
Upcoming ASA Meetings and Training
2026 May Ribbon Distribution and Meet Procedure Review -
Weds. May 6 at 7 pm at Marist Teams can pick up their ribbons for the
season on this date. This meeting will be in person and is
specifically designed to walk teams through the process of running a swim
meet. We will cover an in depth review of all of the jobs involved
in running a swim meet and the process flow of how all of these jobs
interact amongst each other.
https://us06web.zoom.us/j/84434768742
Meeting ID: 84434768742
One tap mobile
+19292056099,,84434768742#
US (New York)
+13017158592,,84434768742#
US (Washington DC)
Required Coaches Meeting - A
mandatory coaches meeting for rules review that at least one member from
each team’s staff must attend either this session or the April rules
clinic.
Sun. May 17 at 3 pm at Marist (this meeting will be in
person with a virtual option)
https://us06web.zoom.us/j/89085880746
Meeting ID: 89085880746
One tap mobile
+19292056099,,89085880746 #
US (New York)
+13017158592,,89085880746 #
US (Washington DC)
More Swimtopia Training Webinars for the Upcoming Season
We have already had one Webinar covering team page setup
and registration. Below are some future topics we will cover in greater
detail to let teams get the most out of their Swimtopia accounts and
hopefully make your seasons easier from an organizational standpoint.
Registration and Team Page Setup
Thank you for taking part in our Swimtopia webinar last
week. Special thanks to Tracy Nelson from Swimtopia for conducting a
great introduction to their platform and providing a wealth of helpful
information to get teams rolling on using Swimtopia for the 2026 season.
As promised here are links to a recording of last nights Zoom call Swimtopia ASA Registration Webinar Recording
Below are links to a number of other helpful resources to help teams new
to Swimtopia become familiar with their platform and get your
registration set up for the coming season.
Tracy has come up with a great set of instructions for
teams to help get your registration set up for the 2026 season. Please
click on Registration Setup Steps for the 2026 Season.
These steps should help ensure you include the appropriate league fees
and waivers for your swimmers when creating your registration. Please
review these instructions carefully before opening your registration for
the 2026 season, and feel free to reach out to Swimtopia for customer
support if you have any questions via their help center Swimtopia
Help Center or at [email protected]
Volunteer Management - Helpful links,
including a recording of the webinar are below
Here's a link to the recording from the
webinar: Swimtopia
Volunteer Webinar Recording
Here's a link to the volunteering
section in our Help Center: Volunteering
And a couple of helpful blog posts --
here are the links:
Volunteer
Signups: How Does Your Team Manage Them?
5 Tips and
Tools for Better Volunteer Management
Meet Entry/Roster Management and Reporting
Thursday, April 16, 6:30pm - 7:30pm EDT
https://us02web.zoom.us/j/85480864618?pwd=PDx0E5aniy2ky53Ybd9ptI7HTLKieB.1
Meet Maestro Training
Saturday, May 9, 10:00am - 12:00pm EDT
https://us02web.zoom.us/j/82652317279?pwd=nj09wC6joOooVvLOHlW5ZwvHPxyYva.1
We will send reminders of these meetings as they approach,
but figured we'd get them on your radar now. As always we will record
these meetings and make them available to teams via e mail and the league
website.
In the meantime, existing support videos are already in
place and will give you a great tour of many of the features of Swimtopia
and Meet Maestro. These can be found at Webinar
Video Guide - Topic-Focused Training.
They cover important topics like customizing your team page, setting up
your volunteer roles for the coming season, Swimtopia's communication
tools to text and e mail your team members, setting up team registration
for the upcoming season, completing your weekly lineups, and a host of
other helpful topics. Additional Swimtopia training resources can be
found at ASA
Swimtopia Training Links and Tutorials
We are really excited about a return to swimming and the
fun that your teams offer your families and the community. Please
stay tuned, as we will do our best to provide you as much info and
guidance as possible. If you have any questions in the meantime,
please don't hesitate to call or e mail as we are always happy to help.
Thank you again,
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