April 30, 2025

Teams,

I wanted to remind you about a couple of last items before we kick off the season in less than a month. Below are details on ribbon pickup (there are multiple options for this), the upcoming coaches rules clinics. Also included is a link to a form that will allow you to notify us about any further changes to the dates of your meets. Please review this information carefully as it pertains to all teams in the league.

Ribbon Pickup

Teams will have several options for ribbon collection. Teams can pick them up next week's ribbon pickup/meet procedure meeting, your coaches can pick them up during one of the coaches meetings, or we can deliver them to you (for a fee). Please refer to the following form to select the option that best fits the needs of your team Ribbon Pickup Form .

Your ribbons will be ready for pickup beginning at 4:00 PM Wednesday, May 7 at the Marist School Aquatic Center. I will be at the pool until at least 8:00 pm. Marist has asked that we not come onto campus until then, due to school being in session. They have been gracious enough to provide us a central location for teams to swing by, please show your gratitude by following these instructions. Please do not try to come to Marist outside of the scheduled pickup times to collect your ribbons.

You may come by the upstairs lobby of the pool after that time to pick up your ribbons. Marist is located at 3790 Ashford Dunwoody Rd., the pool is at the back of campus. Please make sure to take the correct team box, there is a label sheet in the top of each box that lists the team name, as well as all of the contents of the box. Please check your box to make sure what is listed on your team's box is what is in the box. If your team received significantly fewer or more ribbons that what is listed on your box, e mail me and I will make arrangements to fix any goof ups on my part.

If your team cannot come pick up ribbons on that date, teams may also pick up their ribbons during either of the coaches meetings on May 18 or May 25, or have them delivered (for a fee). Please make your choice via the form link listed above

2025 May Ribbon Distribution and Meet Procedure Review - Weds. May 7 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

Meet Maestro Training

A quick reminder to teams, our Meet Maestro webinar will be tomorrow, details are below

Saturday, May 3, 10:00am - 12:00pm EDT

Zoom link: https://us02web.zoom.us/j/85413509721?pwd=KqBqE00SbKsPSf8n5wYh4j8inO4VCc.1

Coaches’ Meeting/Rules Clinic

Please remember, coaches are required to attend one of the two mandatory coaches’ meetings on either Sunday, May 18 or May 25. At least one member of your coaching staff must attend one of the rules meetings or your team is subject to a fine from the league. If they participated in the April rules Zoom meeting they have met this requirement and do not have to attend one of the May meetings. Both meetings will have a virtual option (as well as in person). Both meetings will be available in person at the Marist pool at 3790 Ashford Dunwoody Rd. The zoom link for the meetings are as follows

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

One tap mobile

+19292056099,,93804786502# US (New York)

+13017158592,,93804786502# US (Washington DC)

I strongly encourage teams to send as many of their coaches as possible to the meeting though, as it covers a great deal of pertinent info on the league and this season.

Meet Schedule Updates/Changes

If your team has agreed to change the date of your meet, please update the league by using the link Meet Change Request to notify us the new date of your meet. This will allow us to ensure your meet has an official for the correct date.

Please notify the league of any changes to your schedule NO LATER THAN Monday, May 13.

Referees Still Needed

We are still looking for 5-10 referees per week to help cover our Thursday night meets. Please take a minute to read the details of refereeing below and see if there are some weeks that you might be able to step in and help on the Thursday meets, and make a little money and watch other coaches stressed out for a change!!! If you have some mature, responsible assistant coaches, please feel free to forward this along to them as well.

We are working to lock in our referee schedule by the end of the weekend, so please submit your interest to the Google Form by Friday.

Please feel free to send this information to any of your friends, colleagues or folks who may have been out of swimming for a few years, but are back in town or looking for some supplemental income and a way to support our sport. Last summer, we were very tight on total number of referees, especially in the Cherokee County area -- so any referrals and recommendations is always appreciated. If you have flexibility in your schedule in June – Thursday evenings are great nights to be available to referee!

Roles:

Primarily seeking Starter/Referees for Atlanta Swim Association Dual Meets

Additionally, a few computer operators will be needed with experience in Hy Tek Meeting Manager and/or Swimtopia Meet Maestro.

Dates:

Dual Meet Season begins in late May through Tuesday, June 24^th.

Meets are typically on Mondays, Tuesdays and Thursdays.

ASA Championship Meet: Wednesday, June 25 – Friday, June 27 at Georgia Tech

Swim Meet Details:

Pay Rate: Officials are paid $100 per meet and most officials will get 3-5 meets during the regular season assigned to them each summer, depending on your schedule and geographic availability.

Geography: Meets are conducted throughout the metro Atlanta area with most of our teams are in Fulton, Cherokee, DeKalb, and Forsyth counties, with a few teams in the Western Gwinnett area.

Duration: Meets usually start at 5:30pm (Cherokee and a few DeKalb meets at 6pm) and last about 3-3.5 hours.

Process for Interested Officials:

1. REFEREE AVAILABILITY: First, please go to REF GOOGLE FORM - AVAILABILITY to provide your contact information and availability to work this summer, officiating background, as well as your shirt size. Please sign up as soon as possible so we can get cracking on ordering shirts and scheduling your meets. As traffic continues to be a focus item, please highlight your areas interested in working, as well as address, so we can try and keep you as close to your geographic home as often as possible.

Please fill this out as soon as you can, but no later than May 3, as we will start slotting Refs as soon as the schedule is finalized.

2. FEES (UNIFORM, MATERIALS, ETC.): Everyone will be required to pay a $25 fee to officiate this year. This covers your required Background Check, White Collared ASA Official Shirt, Whistle, Materials and Training. If you are not scheduled to work meets for the year, this is a refundable fee. The link to pay the fee is in the Google form. https://paypal.me/AtlantaSwimAssoc?country.x=US&locale.x=en_US

For returning referees with way too many white shirts and whistles, please reach out to Evan directly if you do not need new ones.

3. BACKGROUND CHECKS: Each referee must complete the background check prior to being scheduled for meets. https://www.summerleagueswimming.com/background-check/

Step by Step instructions can be found at: Background Check Process Steps

Enter Team: ASA Ref

Team Rep: Franke Marsden

USE COUPON CODE asaofficials2025

Once you have completed the background check, please email the results to me at [email protected].

If you will be coaching in ASA this year and have already conducted your league required background check, you can send those results to meet this requirement.

4. OFFICIALS TRAINING: ALL officials will have to attend ONE of our training clinics prior to the season. Clinics will be offered on the following dates and times. (Below are the Tentative Dates/Times for Training)

Sunday, May 18 at 5:00 pm (In Person / New Referees)

In person session, will be conducted at the pool at Marist School

3790 Ashford Dunwoody Rd., Atlanta, GA 30319

Pool is located at the back of campus next to the football stadium.

Wednesday, May 21 at 6:00pm (Virtual/Returning Referees)

Virtual session, will be conducted via Zoom:

https://us06web.zoom.us/j/93804786502

Meeting ID: 938 0478 6502

All training classes will last approximately 90 minutes, and will allow you to pick up your materials. If you will be unable to make either class please advise ASAP.

If you have any friends, former swimmers, or folks who swam in ASA who may have relocated back to Atlanta recently, who you think would be qualified to officiate please feel free to pass this info along.

Warmer weather is around the corner, I can't believe we will be kicking off the season in less a month. I hope your seasons are getting off to a successful start. As always if you need anything, please don't hesitate to call or e mail.

Thanks,

Franke Marsden - ASA

404-664-3975