2025 ASA Meet Maestro Webinar Recap and Recording - Ribbon Pickup Remidner
2025 ASA Meet Maestro Webinar Recap and Recording - Ribbon Pickup Remidner
May 6, 2025
Teams,
Thank you for taking part in this weekend's Meet Maestro training session. Below are links to the meeting recording, as well as some other helpful links to get you up to speed on our new meet management platform.
Meet Maestro
Recording from Meet Maestro training 05/04/24
Help Center section on Meet Maestro: https://help.swimtopia.com/hc/en-us/categories/360000734571-Meet-Maestro-Manage-Your-Meets-
Help Center section on SwimTopia mobile app: https://help.swimtopia.com/hc/en-us/categories/360000740471-SwimTopia-Mobile-App
Recording of the meet entries meeting can be found at 2025 - Swimtopia Training Webinar for ASA - Meet Entries
Much of what we covered recently is found in this section of Swimtopia's Help Center: Schedule - Meets/Events & Templates
Specific articles that will be most helpful include:
Meet Entries and Results Workflow
Automatic Relay Generation and Settings
Swim-Ups for Individual and Relay Entries
Adding Files to Meets and Events
League Webpage:asa.swimtopia.com
Teams Page on League Webpage: asa.swimtopia.com/asa-teams
Instructions on setting up team page:Team Info Page Editing Instructions
Designating Reps, Coaches and Computer People - Designating People to Roles
(This ensures your team reps, coaches and computer people are in the communication loop with ASA)
Note: the above links include information that was covered for the coaches, related to meet entries.
Also included are some links to Meet Maestro documentation, there's a very large section of our Help Center that is devoted to Meet Maestro. Teams should begin looking into this now, so they can be prepared for our next webinar on Meet Maestro, the platform that is replacing Meet Manager. This includes the following sub-sections:
Getting Started with Meet Maestro
Other Upcoming ASA Training
Ribbon Pickup
Teams will have several options for ribbon collection. Teams can pick them up next week's ribbon pickup/meet procedure meeting, your coaches can pick them up during one of the coaches meetings, or we can deliver them to you (for a fee). Please refer to the following form to select the option that best fits the needs of your team Ribbon Pickup Form .
Your ribbons will be ready for pickup beginning at 4:00 PM Wednesday, May 7 at the Marist School Aquatic Center. I will be at the pool until at least 8:00 pm. Marist has asked that we not come onto campus until then, due to school being in session. They have been gracious enough to provide us a central location for teams to swing by, please show your gratitude by following these instructions. Please do not try to come to Marist outside of the scheduled pickup times to collect your ribbons.
You may come by the upstairs lobby of the pool after that time to pick up your ribbons. Marist is located at 3790 Ashford Dunwoody Rd., the pool is at the back of campus. Please make sure to take the correct team box, there is a label sheet in the top of each box that lists the team name, as well as all of the contents of the box. Please check your box to make sure what is listed on your team's box is what is in the box. If your team received significantly fewer or more ribbons that what is listed on your box, e mail me and I will make arrangements to fix any goof ups on my part.
If your team cannot come pick up ribbons on that date, teams may also pick up their ribbons during either of the coaches meetings on May 18 or May 25, or have them delivered (for a fee). Please make your choice via the form link listed above
2025 May Ribbon Distribution and Meet Procedure Review - Weds. May 7 at 7 pm at Marist Teams can pick up their ribbons for the season on this date. This meeting will be in person and is specifically designed to walk teams through the process of running a swim meet. We will cover an in depth review of all of the jobs involved in running a swim meet and the process flow of how all of these jobs interact amongst each other.
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
Coaches’ Meeting/Rules Clinic
Please remember, coaches are required to attend one of the two mandatory coaches’ meetings on either Sunday, May 18 or May 25. At least one member of your coaching staff must attend one of the rules meetings or your team is subject to a fine from the league. If they participated in the April rules Zoom meeting they have met this requirement and do not have to attend one of the May meetings. Both meetings will have a virtual option (as well as in person). Both meetings will be available in person at the Marist pool at 3790 Ashford Dunwoody Rd. The zoom link for the meetings are as follows
https://us06web.zoom.us/j/93804786502
Meeting ID: 938 0478 6502
One tap mobile
+19292056099,,93804786502# US (New York)
+13017158592,,93804786502# US (Washington DC)
I strongly encourage teams to send as many of their coaches as possible to the meeting though, as it covers a great deal of pertinent info on the league and this season.
Meet Schedule Updates/Changes
If your team has agreed to change the date of your meet, please update the league by using the link Meet Change Request to notify us the new date of your meet. This will allow us to ensure your meet has an official for the correct date.
Please notify the league of any changes to your schedule NO LATER THAN Monday, May 13.
We are really excited about a return to swimming and the fun that your teams offer your families and the community. Please stay tuned, as we will do our best to provide you as much info and guidance as possible. If you have any questions in the meantime, please don't hesitate to call or e mail as we are always happy to help.
Thank you again,
Franke Marsden - ASA
404-664-3975
